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Unclaimed Property Administration

Holder Reporting FAQs

What is Unclaimed Property?

Unclaimed property consists of many types of intangible and tangible properties that have remained unclaimed by its rightful owner for a specific period of time. The abandonment period for each type of property is defined by New Jersey's Unclaimed Property Statute.

When is property considered abandoned?

There are many different types of property and the abandonment time frame is dependent on the property type. Please refer to the Abandonment Table in the Holder Packet.

What is the mailing address for NJ Unclaimed Property?

The mailing address for packages sent using the United States postal Service (USPS) First Class Mail is:

      State of New Jersey
      Unclaimed Property Administration
      P.O. Box 214
      Trenton, NJ 08625-0214

And the physical address for packages sent using a courier delivery service is:

      State of New Jersey
      Unclaimed Property Administration
      50 West State St 6th Floor
      Trenton, NJ 08608-1213

If your package is being mailed using the USPS First Class Mail, do not address the package with the physical address. Packages sent to the physical address using USPS are returned to sender.

Does the UPA have a Voluntary Disclosure program?

Yes, please visit the Voluntary Compliance Program page for more details.

How do I acquire a list of all the unclaimed property the Unclaimed Property Administration (UPA) is currently holding?

Any data requests must be submitted through the Open Public Records Act (OPRA). An OPRA request can be filed through the state’s OPRA web site. It should be noted that per State Statute (N.J.S.A. 46:30B-76.1) the UPA is only permitted to release the name and reported address of property owners.



How does a Holder submit an unclaimed property report?

There are two options for filing an unclaimed property report. The first option is to create a NAUPA file using either the format provided in the NJ Holder Packet or by downloading the HRS Pro software to create an HDE file. The second option, available only if a nominal amount of properties are being reported, is to create an account on the HRS Pro website and create a manual (data entered) report. Once a data file (.HDE or .TXT) using one of these two options is prepared you can submit this file and remit payment through the UPA’s Online Holder Reporting Application.

Are there instructions on how to report unclaimed property to the State of New Jersey?

Yes, you can obtain reporting instructions through our web site. There is a link titled ‘Reporting Information’ on the UPA home page that will provide a listing of the tools needed to file including the 'Holder Packet.' This packet is the main instruction manual for Holder Reporting.

What is the cutoff date and when are reports due?

Reports containing personal property must be postmarked before November 1st covering the previous reporting cycle (July 1st through June 30th). Reports containing insurance property must be postmarked before May 1st covering the previous reporting cycle (January 1st through December 31st).

If the report deadline falls on a weekend or holiday, when is the report due?

The report postmark is due on the next business day when the due date falls on a weekend or holiday.

Can I file an extension to report?

Yes, as part of the Holder Packet you can complete the ‘extension of time to file’ form and either mail or email it prior to the reporting deadline. Remember that this extension only provides additional time to report the properties. The UPA does NOT provide an extension to remit funds. In the event you need an extension and are unsure of your unclaimed property obligation you must make an estimated payment to avoid interest assessed for late reporting. Any overpayment will be returned after the report is successfully filed.

Does NJ require electronic reports and is there a specific format for electronic report files?

Yes, NJ requires electronic reports. The electronic report files must be submitted in the NAUPA standard format (see instructions in the UPA Holder Packet) and submitted through the State’s Online Holder Reporting Application.

How do I submit a negative report?

A Holder must access our Online Holder Reporting application, create an account, and follow the Negative Reporting instructions. This process usually takes about 5-10 minutes.

How do I remit a payment?

Holders who use the Online Holder Reporting application can simply remit the payment using our ACH payment tool after uploading their file. Holders can also choose the option of mailing in their payment after loading their report to the UPA’s Online Holder Reporting System. This option allows you to print out a payment voucher, make a check payable to “Treasurer, State of New Jersey,” and mail the payment voucher along with the check to the address on the voucher.

We’re attempting to remit payment via eCheck/ACH, our bank account has a debit filter (block). What is your ACH Company ID number (debit filter)?

The ACH Company ID# is 7216000928

How do I file for a Reimbursement of property either reported in error or to recover property paid to the owner?

Please visit our Holder Reimbursement web page for instructions on how to file for reimbursement.

How do I deliver the securities (shares)?

Securities may be delivered as a physical certificate registered in the name of “Neary Penco” and submitted along with the report or may be delivered electronically via DTC (see instruction in Holder Packet titled “Delivery of Stock Securities…”). The Holder must report DRP accounts as whole shares. Fractional shares must be sold for each individual and the CIL reported for each as SC09. Mutual Funds must be liquidated and the cash proceeds reported as SC16.

Are aggregate properties accepted and what is the aggregate amount report limit?

Properties less than $50 may be aggregated and accumulated to a single property record for the same property type code. If there are several different aggregate property types being reported there must be a separate aggregate property record for each different property type. The Holder is required to maintain the aggregate detail in order to authorize payment from a specific aggregate. Certain property type codes cannot be aggregated (see N.J.S.A. 46:30B-47).

How do I report Safe Deposit Box contents?

All resources necessary for reporting abandoned safe deposit box contents can be located on our web site. Reports are due to the Unclaimed Property Administration by no later than November 1st covering the same reporting cycle as personal property. When reporting safe deposit box contents it is required that the Holder creates a separate report exclusively for the reporting of these safe deposit box contents. If there are any questions regarding any safekeeping report submissions please contact Linda Henderson at 609-633-2024.

I have loaded my report online. However, the payment will be sent via Fed Wire Transfer. Do I need to mail a payment voucher?

Yes, the Holder that uploads a report through the online holder reporting application but decides to make a Fed Wire Transfer must select the ‘Submit Payment by Mail’ option, print the payment voucher, note on the voucher that remittance was made via Fed Wire Transfer, scan the voucher and email it to both unclaimedreports@treas.nj.gov and upawire@treas.nj.gov.

What is a negative report? And are negative reports required?

A negative report is an annual report submission made by the Holder even though the Holder is not reporting or remitting any unclaimed property for that report year. Filing a negative report is recommended if you typically report unclaimed property to New Jersey. A negative report filing would act as a confirmation that you reviewed your accounting for unclaimed property that report year but did not identify any. Negative reports, beginning in report year 2018, are NOT required. The UPA only accepts negative reports through our Online Holder Reporting application.

Do reports need to be notarized?

No.

What is the due diligence requirement?

If the abandoned property is $50 or greater a due diligence letter must be sent via certified mail return receipt requested to the apparent owner at the last known address not more than 120 days and not less than 60 days prior to the report submission. Please refer to statute N.J.S.A.46:30B-50 for further information.

Do Holders submit proof of Due Diligence Mailings?

No, the Holder must retain the evidence in their records.

Are Holders permitted to deduct mailing expenses from the report?

No, the Holder may not deduct any mailing expenses of any type from the report remittance.

Are business to business transactions exempt from the Unclaimed Property Statute?

No, business to business transactions are covered under the State of New Jersey’s Unclaimed Property Statute.

Can a Holder file a report monthly?

No. An unclaimed property report is submitted once annually. If the Holder has additional property to report, a supplemental report may be submitted but the Holder must identify the second report as a supplemental report.

Are owner social security numbers required to be reported on the Owner Information?

Yes, social security numbers are required if the Holder has the information in the records.

Can a Holder obtain a prepared W-9 Taxpayer Identification Number and Certification form from NJ Unclaimed Property?

Yes, a prepared form is available for download.

Why did I receive a email addressed “To All Unclaimed Property Holders” about reporting unclaimed property?

The email sent to you from this office is an annual reminder to unclaimed property holders to review your records for unclaimed property. If your company identifies unclaimed property where the owner's last known address was listed in New Jersey, the property must be reported to New Jersey according to the reporting requirements. Negative (nothing to report) reports are required.

Is there a minimum amount for reporting unclaimed property?

No.

Does NJ Unclaimed Property have reciprocal agreements with other states?

No, NJ does not have reciprocal agreements with any other state.

Are Holders domiciled outside of NJ required to report unclaimed property to NJ?

Yes, when the owner’s last known address is listed in NJ.

Are Holders permitted to use industry sources/agencies to create and/or report their unclaimed property?

Yes, although the Holder is responsible for reporting compliance.

Will Holders receive a confirmation that their unclaimed property report has been accepted?

No, the holder will be contacted if there are problems or questions related to their report.


Last Updated: Friday, 05/10/19